Terms of Service

1.1 Account Registration. To access the Platform, you must create an account. You agree to provide accurate and complete information during registration and to keep your account information current.

1.2 Account Security. You are responsible for maintaining the confidentiality of your login credentials. You agree not to share your password or allow unauthorized access to your account. You must notify us immediately at Shaun@inventoryboss.live if you believe your account has been compromised.

1.3 Authorized Users. If you are a Customer, you may grant access to the Platform to your employees and staff. You are responsible for all activity that occurs under your account, including actions by Users you authorize.

1.4 Account Types. Access to certain features may depend on your subscription plan. Features available on each plan are described in the Order Form and may change over time.

1.5 Age Requirement. You must be at least 18 years old to create an account and use the Platform.

You agree to use the Platform only for lawful business purposes and in accordance with these Terms. You agree not to:

• Use the Platform for any illegal purpose or in violation of any applicable law or regulation.
• Copy, reproduce, modify, distribute, or create derivative works of the Platform or any part thereof.
• Reverse engineer, decompile, or attempt to derive the source code of the Platform.
• Resell, sublicense, rent, lease, or transfer access to the Platform to any third party.
• Use the Platform to store or transmit infringing, defamatory, or otherwise unlawful content.
• Introduce any malicious code, viruses, or harmful data into the Platform.
• Attempt to gain unauthorized access to any part of the Platform or its infrastructure.
• Interfere with or disrupt the integrity or performance of the Platform.
• Use automated means (bots, scrapers) to access the Platform without our written permission.
• Share login credentials outside of your authorized business location or organization.

3.1 Fees. Access to the Platform requires payment of fees as described in your Order Form. All fees are stated in U.S. dollars.

3.2 Billing. Subscription fees are billed on a recurring basis (monthly, quarterly, or annually) as specified in your Order Form. A one-time setup fee may apply.

3.3 Payment Processing. Payments are processed through Stripe. By providing payment information, you authorize Davis Digital and Stripe to charge your payment method for all applicable fees.

3.4 Auto-Renewal. Subscriptions automatically renew unless you cancel at least thirty (30) days before the renewal date.

3.5 Failed Payments. If payment fails, we will notify you and may suspend your access after a five (5) day grace period. Continued non-payment may result in account termination.

3.6 Refunds. Setup fees are non-refundable. Subscription fees are non-refundable except as required by law or as expressly provided in your agreement with us.

3.7 Price Changes. We may change subscription fees with thirty (30) days advance notice. Continued use of the Platform after a price change constitutes acceptance of the new fees.

4.1 Platform Ownership. Davis Digital Systems LLC owns all right, title, and interest in and to the Platform, including all software, code, algorithms, workflows, templates, designs, documentation, and improvements. These Terms do not grant you any intellectual property rights in the Platform.

4.2 License to Use. Davis Digital grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Platform during your subscription term solely for your internal business purposes.

4.3 Your Data. You own all inventory data, product catalogs, vendor information, point-of-sale (POS) data ingested from a POS system you connect (including employee labor information used for the nightly tip-split), and other business data you upload to or generate on the Platform (“Your Data”). You grant Davis Digital a limited license to use Your Data solely to provide the Platform services. If you connect a POS or otherwise provide information about your employees, you represent that you have an appropriate basis to share that information with us for that purpose.

4.4 Feedback. If you provide ideas, suggestions, or feedback about the Platform, Davis Digital may use such Feedback without restriction or compensation to you. You assign all rights in Feedback to Davis Digital.

4.5 Trademarks. “InventoryBoss” and “Davis Digital Systems” are trademarks of Davis Digital Systems LLC. You may not use our trademarks without prior written consent.

5.1 Our collection and use of your information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

5.2 AI Processing. Certain Platform features (such as invoice and catalog scanning, suggestions, and the optional text assistant) use a third-party artificial-intelligence provider. By using those features, you acknowledge that relevant business data is sent to that provider for processing as described in our Privacy Policy. We do not send payment-card data or account passwords to the AI provider. AI-generated output may be inaccurate; you are responsible for verifying it before relying on it.

5.3 Data Security. We implement commercially reasonable security measures to protect your data. However, no system is completely secure, and we cannot guarantee absolute security.

5.4 Data Backup. While we take reasonable precautions, you are responsible for maintaining backup copies of critical business data. We are not liable for data loss.

5.5 Data on Termination. Upon termination of your account, we will retain your data for thirty (30) days to allow for export. After that period, your data may be deleted.

6.1 If Davis Digital provides hardware (barcode scanners, tablets, or other devices) as part of your subscription or setup, the terms of the Hardware Addendum or Pilot Agreement govern hardware ownership, use, and return.

6.2 You agree to use any Provider-supplied hardware with reasonable care and not to modify, damage, or allow unauthorized use of such hardware.

6.3 You are liable for the replacement cost of any lost, stolen, or damaged Provider-owned hardware.

7.1 THE PLATFORM IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR ACCURACY.

7.2 WE DO NOT WARRANT THAT THE PLATFORM WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.

7.3 WE DO NOT WARRANT THE ACCURACY OF ANY DATA OR INFORMATION GENERATED BY THE PLATFORM, INCLUDING INVENTORY LEVELS, BARCODE MATCHES, OR REORDER RECOMMENDATIONS. YOU ARE RESPONSIBLE FOR VERIFYING DATA ACCURACY.

7.4 DAVIS DIGITAL IS NOT RESPONSIBLE FOR LOSSES CAUSED BY INACCURATE DATA PROVIDED BY CUSTOMER OR USERS.

8.1 TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, DAVIS DIGITAL SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING LOST PROFITS, LOST DATA, OR BUSINESS INTERRUPTION, ARISING FROM YOUR USE OF OR INABILITY TO USE THE PLATFORM.

8.2 DAVIS DIGITAL’S TOTAL LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS OR YOUR USE OF THE PLATFORM SHALL NOT EXCEED THE GREATER OF (A) THE TOTAL FEES YOU PAID IN THE THREE (3) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY OR (B) $500.

8.3 Some jurisdictions do not allow the exclusion of certain warranties or limitations on liability. In such jurisdictions, the above limitations apply to the fullest extent permitted by law.

You agree to indemnify, defend, and hold harmless Davis Digital Systems LLC and its members, managers, employees, agents, and contractors from any third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorneys’ fees) arising from: (a) your use of the Platform; (b) Your Data; (c) your breach of these Terms; or (d) your violation of any applicable law.

10.1 Suspension. We may suspend your access to the Platform immediately if: (a) you breach these Terms; (b) you fail to pay fees; (c) we suspect fraudulent or illegal activity; or (d) required by law.

10.2 Termination by You. You may cancel your subscription at any time by providing written notice at least thirty (30) days before your next billing date.

10.3 Termination by Us. We may terminate your account with thirty (30) days written notice for any reason, or immediately for material breach.

10.4 Effect of Termination. Upon termination, your access to the Platform ends. Your data will be available for export for thirty (30) days post-termination, after which it may be deleted. Sections on intellectual property, limitation of liability, indemnification, and governing law survive termination.

11.1 Platform Changes. We may modify, update, or discontinue features of the Platform at any time. We will make reasonable efforts to notify Customers of material changes.

11.2 Terms Changes. We may update these Terms from time to time. When we do, we will update the effective date and notify you via email or Platform notice. Continued use after the effective date constitutes acceptance of the revised Terms.

12.1 Governing Law. These Terms are governed by the laws of the State of Minnesota, without regard to conflict of law provisions.

12.2 Dispute Resolution. Disputes arising from these Terms shall first be subject to good-faith negotiation. Unresolved disputes shall be submitted to binding arbitration in Minneapolis, Minnesota under AAA rules. Nothing in this section prevents either party from seeking injunctive or other equitable relief in a court of competent jurisdiction.

12.3 Entire Agreement. These Terms, together with the Privacy Policy, Order Form, and any applicable Customer Agreement or Pilot Agreement, constitute the entire agreement between you and Davis Digital regarding the Platform.

12.4 Severability. If any provision of these Terms is found invalid, the remaining provisions remain in full force.

12.5 Waiver. Our failure to enforce any provision is not a waiver of that provision.

12.6 Assignment. You may not assign your rights under these Terms without our written consent. We may assign our rights without restriction.

12.7 Independent Contractors. Nothing in these Terms creates an employment, partnership, or agency relationship.

12.8 Force Majeure. We are not liable for delays or failures caused by events beyond our reasonable control.

12.9 Contact. For questions about these Terms, contact us at: Shaun@inventoryboss.live | 651-338-1763

InventoryBoss offers an optional text-message assistant (the “SMS Program”) that lets a Customer’s account owner or manager receive operational and account notifications and manage inventory by text. Participation is voluntary and is not a condition of using the Platform.

13.1 Consent and Opt-In. You opt in inside the Platform: in Settings → SMS, the account owner enters their own mobile number and enables “Allow text commands.” By enabling it, you consent to receive recurring operational and account text messages from InventoryBoss at that number. Consent is provided by the account owner for their own number and is never bought, sold, or shared. You may enroll only a number you are authorized to use.

13.2 Message Types and Frequency. Messages include low-stock and reorder alerts and replies to texts you initiate (for example, building a reorder list, updating a par level, or requesting a tip-split report). Message frequency varies based on your inventory activity and the texts you send.

13.3 Rates. Message and data rates may apply according to your mobile carrier plan. InventoryBoss does not charge a separate fee for the SMS Program.

13.4 Opt-Out and Help. Reply STOP to any message to unsubscribe at any time; you will receive a confirmation and no further messages unless you re-enroll. Reply HELP for help, or contact us using the details below. You can also turn the SMS Program off anytime in Settings → SMS.

13.5 Carriers. Mobile carriers are not liable for delayed or undelivered messages. Supported carriers may change without notice.

13.6 Privacy. Information collected through the SMS Program is handled under our Privacy Policy. We do not share mobile opt-in data or consent with third parties for their own marketing.

13.7 Support. For help with the SMS Program, contact us at: Shaun@inventoryboss.live | 651-338-1763