Bar inventory, done for you
We count your bar.
You get the numbers.
A Stockedin counter walks your back bar and your front bar, scans every bottle, and leaves you a report the same day: exact amounts, cost per bottle, what it's all worth, and what's sitting dead. Printed, or a PDF in your inbox.
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01 — Lift
Pick up the bottle.
Every count starts the same way. Ours just listens.
02 — Scan
Scan it. Say the number.
The assistant hears you, logs it, and keeps up with the scanner.
03 — Books
Counted. Costed. Live.
The ledger moves the moment you speak — and the bottle goes back to work.
04 — Sync
It lands on the iPad.
Every scan syncs to the iPad behind the bar the moment you speak.
05 — COGS
The report writes itself.
Categories, vendors, totals — CPA-and-QuickBooks-ready without touching a spreadsheet.
Your whole bar, on the books.
A full count in about 30 minutes. Live inventory every night after.
Scroll
The report
What you get when we leave.
One document. Every bottle, every dollar, in the order your accountant and your bar manager both want it.
Exact amounts
Every bottle, to the tenth.
Whole bottles in the back by room, and every open bottle on the bar at how full it is. Not a shelf-eyeball — a count you can put your name on.
Cost per bottle
What each bottle is worth.
Your cost on every line, and the total sitting on the shelf. Priced from your own invoices, never a national average.
By category and room
Where the money lives.
Whiskey, tequila, wine, beer — subtotaled by category and by room, so the number means something at a glance.
Dead stock
What hasn’t moved.
The bottles that were here last time and are still here now. That’s cash on a shelf, and it gets a dollar figure.
Since last count
What changed.
Count to count: what went up, what went down, and the biggest movers. The second visit is where the pattern shows.
Same day
Printed, or in your inbox.
A clean PDF before we leave the building, or in your email that afternoon. Hand it to your accountant as-is.
How it goes
Four steps. You do one of them.
01
A short consultation
Fifteen minutes on the phone or at the bar: how many rooms, roughly how many bottles, how often you want it counted. We quote it on the spot.
02
We count
A quiet weekday afternoon. One counter, a scanner, and the Stockedin assistant. Your staff keep working — nobody is pulled off the floor.
03
You get the report
Exact amounts, cost per bottle, total value, dead stock, and the change since last time. Printed or emailed the same day.
04
Monthly, or when you need it
Most bars want it monthly. Some want it before tax time, after a manager change, or when a number feels off. Your call, every time.
The math
What a real count is worth.
No industry folklore — just arithmetic you can check against your own bar.
$900
a year counting by hand
A clipboard count runs about three hours, every month. At $25 an hour that's $900 a year of someone's nights — and a count nobody trusts enough to act on.
$1300
if one bottle a week walks
One unaccounted $25 bottle a week is $1,300 a year — and without a count, you never see it happen. The second visit shows it while it's one bottle, not a habit.
3 hrs
a month, back in your week
The count happens on a quiet afternoon with nobody pulled off the floor. You read a two-page report instead of spending a Sunday with a clipboard.
Your numbers will differ — that's what the consultation is for. Email us and we'll quote your bar.
Or run it yourself
The same tool, in your hands.
Stockedin is the software our counters carry. Bars that want a live number every night run it themselves — scan, say the count out loud, and every Toast sale depletes it on its own.
30 min
An assistant that counts with you
Say the number out loud and keep moving. None of the major bar-inventory platforms let you count out loud — and here the count feeds a live number, not a spreadsheet you reconcile later.
Live
Real numbers, not a guess
Every delivery, pour, and kill moves the ledger as it happens. Open your phone mid-shift and the number on screen is what's on the shelf.
$99
A month, all in
Core costs less than the labor of one hand count. Pro adds the invoice feed and the money questions. Both come with us a phone call away.
Photos by Bernd Dittrich, Lens Fables, Megan Nixon and Raychan on Unsplash